- Office 609, 6th Floor, Al Moosa Tower 1, Trade Centre 1, Sheikh Zayed Road, Dubai
Streamline your finances with reliable and accurate accounting services tailored for businesses in Dubai. From bookkeeping to financial reporting, Virtual Accountants ensures compliance, clarity, and confidence in every transaction.
Free your leadership from day‑to‑day accounting work and still get accurate, on‑time numbers every month. Our Finance & Accounting Shared Services Centre (SSC) in Dubai centralises your finance operations into one expert team, so you can focus on growth, cash flow and strategy.
We combine Big 4 experience, deep UAE regulatory knowledge and a virtual delivery model tailored to SMEs, family groups and fast‑growing businesses.
Most business owners and CFOs in the UAE face the same issues:
Every entity has its own way of doing accounting
Month‑end closing is slow and stressful
AP, AR and bank reconciliations are always catching up
You depend on one or two people – if they are away, the entire finance function stalls
Strategic work (cash planning, margins, funding) takes a back seat
A fragmented setup quickly leads to:
Inconsistent charts of accounts and reports across entities
Invoices stuck in email chains and WhatsApp messages
Limited visibility on who owes you money and when
Risk of errors in VAT, Corporate Tax and compliance.
This isn’t a “bad accountant” problem. It’s a structural problem: your finance work is spread out, manual and dependent on individuals – not on robust, repeatable processes.
A Finance & Accounting Shared Services Centre is a central hub that delivers standardised finance processes – such as accounts payable, accounts receivable, bookkeeping and reporting – for your whole organisation from one place.
Instead of each company or branch handling finance differently, you get:
One central finance team
One set of agreed processes and SOPs
One source of clean data and reporting
At Virtual Accountants LLC, we provide a managed Finance & Accounting SSC that operates as an extension of your business:
Based in Dubai, serving clients across the UAE
Delivered remotely or in a hybrid model (on‑site + virtual)
Built around the systems you already use (QuickBooks, Zoho, Xero, Odoo, etc.)
Let Virtual Accountants handle the numbers—so you can focus on what you do best: growing your business.
We structure your SSC into clear process areas so you know exactly what is handled, by whom and how.
Keep suppliers happy and cash under control with a clean purchase‑to‑pay process.
Capturing supplier invoices (email / portal / scanned)
Coding invoices to the correct GL, cost centres and VAT treatment
Matching invoices with POs and GRNs where applicable
Routing invoices for approval based on your authority matrix
Preparing payment proposals and payment files for bank upload
Maintaining a clean AP ageing report and supplier reconciliations
Turn sales into cash with a structured order‑to‑cash process.
Customer master data setup and review
Sales invoice preparation and posting
Credit notes and adjustments with proper approvals
AR ageing reports and exception reviews
Gentle, professional follow‑ups on overdue invoices
Customer statement reconciliations
A strong AR process improves cash flow and reduces surprises around bad debts.
Accurate books mean better decisions and smoother audits
Daily/weekly posting of journal entries
Accruals, prepayments and reclasses
Review of expense coding and VAT treatment
Fixed asset register updates and depreciation
Trial balance review with your finance lead
Support for month‑end closing checklists
Our aim is to move you from “year‑end clean‑up” to steady, monthly discipline.
Cash is at the centre of every decision – but only if you can see it clearly.
Bank statement download and mapping
Daily or weekly bank reconciliations, as needed
Petty cash and credit card reconciliations
Identifying unmatched entries and resolving them with your team
Simple cash‑flow views for management
Centralising this in the SSC reduces errors and gives you more confidence in your cash position.
Once your data is clean, reporting stops being a headache.
Standard monthly management reports
P&L by entity, branch or segment
Balance sheet and cash‑flow summaries
Custom KPIs (e.g. AR days, AP days, margins by product)
Support for board packs and lender updates
Because all entities feed into the same SSC, you get group‑wide, comparable reporting instead of disconnected spreadsheets.
For many SMEs and growing groups, the biggest pain is not complex accounting – it’s volume.
We help with:
Bulk data entry for historical backlogs or new systems
Uploading and tagging documents in your DMS or accounting software
Clean, systematic naming and storage of finance files
Setting up basic document retention rules
This keeps your digital “paperwork” in order and makes audits and reviews much smoother.
Finance shared services have become a standard model globally because they deliver both cost savings and better quality.
By consolidating finance work into one SSC team, you can:
Reduce duplicated roles across entities
Benefit from economies of scale on tools and training
Use staff time more efficiently with specialised roles (AP, AR, GL, etc.)
Studies of finance shared services show that centralisation can meaningfully reduce the cost of routine finance processes while improving speed and consistency.
An SSC helps you:
Apply the same SOPs, policies and approval rules everywhere
Make sure staff rotations or leaves don’t break processes
Maintain better audit trails and documentation
Build a performance‑driven culture with clear KPIs and SLAs
This reduces operational risk and makes regulators, banks and auditors more comfortable with your numbers.
When all transactional work flows through one centre:
You get a single view of payables, receivables and cash
Management reports become more timely and reliable
You can benchmark entities or branches against one another
This supports smarter decisions on pricing, cost control, staffing and investment.
As you open new entities or expand into new markets, you don’t need to build a full finance team each time.
Your Shared Services Centre simply:
Onboards the new entity into existing processes
Uses standard templates and chart of accounts
Produces reports in the format you already know
That makes growth more predictable and less chaotic.
We begin by understanding your current picture:
Legal structure, entities and locations
Existing finance team, roles and workloads
Systems in use (ERP, accounting, banking, payroll)
Current problems – delays, errors, bottlenecks
We then propose a tailored SSC design:
Which processes to centralise first (e.g. AP + bank recs)
Service scope, SLAs and reporting cadence
Transition timeline and milestones
Once we agree on the model, we:
Map your existing workflows and approvals
Document SOPs and process maps for key finance areas
Train our SSC team and your staff on the new way of working
Move work into the SSC in controlled phases
You always know who handles what, and you keep oversight through clear escalation paths and regular reviews.
After go‑live, we focus on:
Hitting agreed KPIs and SLAs (e.g. close timelines, accuracy)
Regular check‑ins with your management team
Tweaks and improvements as your business changes
Adding new entities or processes (e.g. payroll, procurement) when you’re ready
The result: a stable, predictable finance engine running in the background.
Our Finance & Accounting Shared Services Centre is ideal for:
SMEs and start‑ups that have outgrown basic bookkeeping
Family groups with multiple companies and locations
Regional HQs in Dubai or the wider UAE managing several markets
Businesses preparing for investment, banking facilities or due diligence
Companies with frequent staff turnover in finance who need a more resilient model
If you’ve ever thought, “We spend too much time fixing basic finance issues” or “Our numbers are never ready when we need them”, an SSC‑based approach can be the right next step.
Virtual Accountants LLC is a team of accounting professionals with prior Big 4 accounting firm experience, focused on small and medium‑sized businesses in the UAE.
You get:
Senior oversight from Chartered and Certified Accountants
Practical, not theoretical, advice based on real‑world experience
A balance between corporate‑level discipline and SME practicality
We work daily with:
UAE VAT and Corporate Tax requirements
UAE payroll and labour‑related considerations (in coordination with HR)
FTA expectations around record‑keeping and documentation
That means your finance SSC is designed with compliance in mind from day one.
We’re always on the same page with Government Agencies, working together to get the job done!
We’re always on the same page with Government Agencies, working together to get the job done!
Not necessarily. In many cases, we work alongside your CFO or finance manager, taking over transactional and repeatable work (AP, AR, bookkeeping, reconciliations) while your internal team focuses on analysis, business partnering and strategy.
Yes. You can begin with a limited scope – for example, AP + bank reconciliations – and gradually move more processes into the SSC once everyone is comfortable.
Not always. We usually work with your existing systems and improve process discipline and configuration first. If a system change will truly help, we’ll recommend it with a clear business case.
We follow strict confidentiality and data security practices, including controlled access, secure file‑sharing tools and clear retention policies. We can also coordinate with your internal IT team to meet specific security requirements.
Pricing depends on:
Number of entities and volume of transactions
Scope of processes (AP, AR, GL, reporting, etc.)
Complexity of your structure and systems
We normally agree on a fixed monthly fee for clear budgeting, with scope documented upfront.
If you’re looking for a reliable Finance & Accounting Shared Services Centre in UAE – one that can centralise your finance work, improve control and free up your leadership – we’d be happy to discuss your situation.
Office 609, 6th Floor, Al Moosa Tower 1, Trade Centre 1, Sheikh Zayed Road, Dubai, UAE
Sharjah Media City (Shams), Al Messaned, Al Bataeh, Sharjah, United Arab Emirates.
